University of Arizona Foundation

Privacy Policy

Updated: July 22, 2024
Contact: communications@uafoundation.org / 520-621-5590

Introduction

The University of Arizona Foundation (Foundation) is a nonprofit organization dedicated to advancing the University of Arizona (the university) by building relationships, securing philanthropic support and stewarding assets. We are committed to privacy, and so we have developed this policy to explain how we handle and use the personal information we collect.

It is our responsibility to maintain records on university alumni and our past, current and prospective supporters, including donors, parents of university students, volunteers and participants in groups or events that we or the university organize. We maintain these records so that we can keep you apprised of relevant news and activities, to provide services to you and to identify ways you may want to support the university, financially or otherwise.

This Policy provides information required by Arizona law (A.R.S. § 41-4152) about privacy, confidentiality and related policies for individuals who use our official websites and other electronic services. It applies to all information collected by or submitted to the Foundation. It is not to be construed as a contractual promise. The Foundation websites may contain links to external websites, and the existence of these links does not endorse or take any responsibility for their privacy practices or policies.

We are committed to protecting your personal information and being transparent about the information we hold. The following statement sets out how the Foundation uses your personal information.

We publish changes to this policy on our website and will notify you by other communication channels when appropriate.

Your Personal Information

We collect and maintain personal information about alumni, donors, friends, faculty, staff vendors and volunteers of the university and the Foundation, and continuously work to ensure its accuracy over time.

This information comes to us in the following ways:

University-supplied alumni, student and parent information, such as your name, mailing address, email address, phone number, student participation and engagement information and degree details.
You provide the information to us, such as when you fill out a form, make a donation, interact with us on social media, register for an event or request that we update your contact information.
From publicly available sources and select contracted vendor partners that aggregate publicly available information, such as newspaper articles, publications and employer websites, change of address databases or social media accounts.

How We Use Your Information

We use your information for a number of interdependent purposes in support of alumni relations, communications and fundraising.

If you submit personally identifiable information to the Foundation by making a gift, we will use it to process and acknowledge your gift, and in some cases, to clarify your gift designation or respond to comments submitted with the gift. If you have made a tribute or memorial fund donation, the information you provided may be shared with the honoree, their family or the fund representative, unless you request that your gift remain anonymous. Tribute notifications do not include the amount of the gift.

We will also contact you occasionally to offer you the opportunity to make another gift or to inform you of events and programs that may be of interest based on your past giving.

When you send us an email message or fill out an online form, the information you provide will be used to directly respond and update your record, unless otherwise stated specifically. We will not release any personal information you provide unless we are legally required to do so in connection with legal proceedings, law enforcement investigations or state law.

We also use donor and alumni information to predict your likelihood of getting involved with and philanthropically supporting the university. We may research and segment your information or use automated or manual analyses so that we can identify university program areas that may be of interest to you for giving or other involvement, to provide you with an improved experience, to ensure communications we send you are relevant and timely or to avoid approaching you with opportunities that are not of interest. This enables us to raise funds more cost-effectively in support of the university’s strategic research and teaching objectives.

You may hear from us by mail, telephone or electronically, depending on the contact details we hold, the consent that you have provided and the preferences you have expressed about the types of communications you wish to receive.

We will always honor your request to stop processing your personal information.

Sharing Your Information

The Foundation does not rent or sell your information to third parties. When we hire a third-party vendor, contractor or consultant to provide business services that might include screening of information we hold, we establish a formal contract that specifies industry-standard requirements for data encryption and other security practices. We require that such third-party companies comply with this privacy policy or operate under a similar privacy policy.

Select Foundation and university staff have access to data including personal information. The Foundation and university partner to provide alumni and supporters with a coordinated, donor-centered approach. All persons with access to personal information are trained to comply with privacy policies and procedures established by the Foundation.

Updating & Maintaining Your Information

We will retain your information in support of your lifelong relationship with us or until you request us to do otherwise.

You can request a copy of your personal information, correct inaccuracies, request that the Foundation stop processing your personal information, request the deletion of your personal information (right to erasure) or change your interaction preferences at any time.

If you exercise your right to erasure, we will continue to maintain a core set of personal data (name, subject(s), graduation details, unique university identification number and date of birth) to ensure that we do not inadvertently contact you in future, and to maintain your academic record for archival/historical record-keeping purposes. We may also need to retain some financial records about you for statutory purposes (e.g., gift processing and accounting matters).

Email donorservices@uafoundation.org or call (520) 621-5491 to request a copy of your personal information, correct your data or make any other personal data-related request.

What You Receive From Us

The Foundation sends email communications such as newsletters that share stories about how philanthropy makes an impact at the university, event invitations and giving appeals.

We also send printed publications such as Arizona Alumni magazine, the Foundation Annual and Endowment Report, appeal mailings and, at times, we contact constituents by telephone to thank them for gifts, follow up on event invitations, update contact information or share information about work you may wish to support at the university.

These communications with you are based on a legitimate interest framework that considers elements such as how recently you have given or engaged with us, whether you are an alumna or alumnus of the university or whether you have a student enrolled at the university. We always handle your personal data securely and minimize its use. In addition, there is no statutory or contractual requirement for you to provide us with any personal information.

Opting Out

You have the right to decide whether you want to receive information from the Foundation. You may opt-out of our email communications at any time by following the unsubscribe link included in those emails. You can opt out of telephone contact by letting our callers know your preference. To opt out of mail communications, you can return a note in the supplied reply envelope (when applicable) or by contacting us as indicated below.

If you want to proactively opt-out of phone, email or printed publications, you can also inform us at any time. Email donorservices@uafoundation.org call (520) 621-5491 or send us a note to University of Arizona Foundation, Attn: Donor Services, 1111 North Cherry Ave., PO Box 210109, Tucson, AZ 85721-0109.

After receiving your opt-out request, we will retain your details on a suppressed list to ensure that we do not continue to contact you.

SMS Messaging Opting Out

The Foundation SMS Messaging Opt-Out maintains compliance with the Telephone Consumer Protection Act (TCPA) and its implementing regulations, including the 10-digit consent requirement (10LC).

To opt out of receiving SMS messages from the Foundation, simply text the word “STOP” to the number from which you received the message. By texting “STOP,” you are providing your express consent to opt out of SMS messaging, and the Foundation will promptly remove your phone number from our SMS messaging campaigns. Please be aware that standard message and data rates may apply. For any questions, please contact University of Arizona Foundation Donor Services at donorservices@uafoundation.org

Alternatives to Online Transactions

If you prefer not to provide any information to the Foundation online, you may make gifts or request information in person, by mail, or by telephone. Contact University of Arizona Foundation Donor Services at donorservices@uafoundation.org or (520) 621-5491 for more information.

Information That Isn’t Personally Identifiable

When you visit our website, we collect information that cannot identify you personally, such as your IP address and your domain name, the browser you used to view our site and the date, time and duration of activity. We aggregate this information to generate statistics about our site that help us improve its functionality, assess what information is most useful and interesting to visitors and identify system performance and/or problem areas.

We use cookies on our site to store service information. Cookies are short pieces of information used by web browsers to remember information provided by the user, such as passwords or preferences from past visits. You can set your browser to alert you when cookies are in use on a site and choose which ones to accept. The Foundation does not match information gathered through cookies with personally identifiable information.

Information Security

The Foundation ensures the security of all donation transactions using industry-standard encryption through Transport Layer Security (TLS). Our financial transactions are completed in compliance with the Payment Card Industry Data Security Standard (PCI-DSS) guidelines, which are designed to protect credit card and cardholder information.

We secure personally identifiable information that donors and alumni provide to us on secure computer servers in a controlled environment, preventing unauthorized access, use or disclosure.

In the event of a security breach compromising information under our control, the Foundation will notify in a timely manner those individuals whose information may have been compromised, thoroughly investigate the breach and take remediation steps, in accordance with any applicable laws and regulations.

Children or Minors

The Foundation does not knowingly collect personal information from children or minors as defined by the Children’s Online Privacy Protection Act (COPPA).

Policy Review

The Foundation privacy policy will be reviewed periodically by the Foundation Data Governance Working Team to ensure compliance with applicable laws and standards. The content of the policy will be modified as necessary or appropriate.

Questions and Help

If you need more information about this privacy policy, contact donorservices@uafoundation.org, call (520) 621-5491 or write to us at UA Foundation, Attn: Donor Services, 1111 North Cherry Ave., PO Box 210109, Tucson, AZ 85721-0109.